FACILITY MANAGEMENT
FM has become highly competitive, subject to continuous innovation and development, under pressure to reduce costs and to add value to the core business of the client organisation where possible.

it is the role of Archi-M Studio Facility Managers to ensure corporate and regulatory compliance plus the proper operation of all aspects of a building to create an optimal, safe and cost effective environment for the occupants to function

HEALTH AND SAFETY

Archi-M Studio Health and Safety Consultants are in a position to control and manage many safety related issues. Insufficient Health and Safety management may lead to injury, loss of business, prosecution and insurance claims; the confidence of customers and investors in the business may also be shaken by adverse publicity.

FIRE PROTECTION

The threat from fire carries one of the highest risk to loss of life, and the potential to damage or shut down a business. Archi-M Studio Fire Safety Consultants will have in place maintenance, inspection and testing for all of the fire safety equipment and systems, keeping records and certificates of compliance.

SECURITY

Security to any organisation is necessary to protect the employees and the business. Archi-M Studio Security offers an array of security services and solution.

MAINTENANCE, TESTING AND INSPECTON

Maintenance, testing and inspection schedules are required to ensure that the facility is operating safely and efficiently, to maximize the life of equipment and reduce the risk of failure. There are also statutory obligations to be met. The work is planned, often using a Computer-aided facility management.

CLEANING

Our cleaning operations are often undertaken out of business hours, but provision may be made during times of occupations for the cleaning of toilets, replenishing consumables (toilet rolls, soap, etc.) plus litter picking and reactive response. Cleaning is scheduled as a series of "periodic" tasks: daily, weekly, monthly, etc.

OPERATIONS MANAGEMENT

The Facilities Management department has responsibilities for the day to day running of buildings, these tasks may be outsourced or carried out by directly employed staff. This is a policy issue, but due to the immediacy of the response required in many of the activities involved the Archi-M Studio Operations Management will need to keep tight control, often requiring daily reports or an escalation procedure.

PROCUREMENT

The facilities management team will seek to periodically re-tender their contracts, or at the very least bench mark them to ensure they are getting value for money. For this to happen it is necessary to have an up to date list of equipment or assets to send out with the tenders. This information is often retained on the same system as the maintenance schedule and updating may be overlooked as equipment gets changed, replaced or new items are installed. The asset register is also an important tool for budgeting, used to for life cycle costing and for capital expenditure forecasting.

PROPERTY MANAGERS

Archi-M Studio Property Managers provide property management and maintenance services for all types of properties in South Africa. We recognize that no two owners or properties are the same. We listen to our owners and their goals. We then put together the business plan to make those goals a reality. It’s our job to find innovative ways to control costs, improve the rent roll, and plan intelligent improvements to maximize the property’s value.
Our services include:
  • Budget Creation
  • Rent Collections
  • Complete Financial Reporting
  • Negotiate Lease Renewals
  • Employ, and Supervise all On-Site Employees or Contractors
  • Payment of Operating Expenses and Debt Service
  • Regular On-Site Inspection, Supervision, and Evaluation of Properties
  • Project Management of Renovations and Leasehold Improvements
  • 24-Hour, 7 Days a Week Emergency Response
SPACE ALLOCATION AND CHANGES

In many organisations, office layouts are subject to frequent changes. This process is referred to as churn rate, expressed as the percentage of the staff moved during a year. These moves are normally planned by the facilities management department using Computer-aided design. In addition to meeting the needs of the business, compliance with statutory requirements related to office layouts include: the minimum amount of space to be provided per staff member; fire safety arrangements; lighting levels; signage; ventilation; temperature control and welfare arrangements such as toilets and drinking water. Consideration may also be given to vending, catering or a place where staff can make a drink and take a break from their desk.

Interior design describes a group of various yet related projects that involve turning an interior space into an "effective setting for the range of human activities" that are to take place there. An interior designer is someone who conducts such projects. Interior design is a multifaceted profession that includes conceptual development, liaising with the stakeholders of a project and the management and execution of the design.

BUSINESS CONTINUITY PLANNERS

All organisations should have in place a continuity plan so that in the event of a fire or major failure the business can recover quickly. In large organisations it may be that the staff move to another site that has been set up to model the existing operation. Archi-M Studio Continuity Planners are experienced in developing Continuity plans.
Useful Links